Job details and directions
Customer, service site, site contacts, scope, schedule and verified directions travel with the job, so the crew starts with the right information.
Use My Day and complete assigned work →Electronic job sheets
Swap the paper job sheet for a job record the whole team can see.
Nenvik is job management software for Australian trade and service businesses. Each job carries the customer, site, scope and schedule, and the crew records checklists, forms, photos, materials and time against it from a phone browser. The office reviews the submitted work, then invoices from the same record.
What the crew records
Everything a paper job sheet held, connected to the job
Assigned workers open the job in My Day on their phone and record the work as they go. Nothing needs re-typing back at the office.
Checklists
Add checklist items to a job assignment and mark the ones that must be completed. Required items must be ticked before the crew can submit.
Record field evidence, time, and completion →Job forms
Build reusable form templates with checkboxes, short and long text, numbers, dates and single-choice fields, with required answers. Apply the right form to each assignment.
Complete assignment forms and submit work →Photos with categories and markup
Workers attach Before, Progress, After and Issue photos and can mark up a copy with arrows, boxes and text. Work photos stay private unless you choose to use them.
Record field evidence, time, and completion →Materials and time
Record materials used and Work, Break and Travel time against the assignment. Weekly timesheets can be prepared from recorded time for review.
Review weekly timesheets without rewriting time evidence →Completion statement
The worker submits the assignment with a typed or drawn signature confirming the work and evidence are complete.
Complete assignment forms and submit work →Back at the office
Review the job sheet, then bill from it
Supervisor review
The office reviews submitted checklists, forms, photos, time and signatures, then approves the work or asks for corrections.
Review submitted worker evidence →Invoice from the job
Prepare the invoice against the connected job so the agreed scope, the recorded work and the bill are easy to trace. Customers can pay by card when Stripe is connected.
Issue an Invoice and record Payment evidence →Share what the customer needs
Share the job in the customer portal so the customer can follow progress, open their invoices and download documents you choose to publish, such as a report you prepared.
Use the Customer Portal →Keep a private record pack
Download a private evidence package for a job, with checklists, forms, materials, time, signatures, photos and documents listed in a manifest. Downloading does not share it with the customer.
Create a private Job evidence package →How it works
From booking to a reviewed job sheet
- Create or accept the job. Start from a website enquiry, an accepted quote or a job you create, with the customer and service site attached.
- Set up the paperwork. Add checklist items and apply the form templates the work needs to the crew’s assignment.
- Dispatch the crew. Schedule the job on the calendar and assign the team; it appears in each worker’s My Day.
- Record the work on site. The crew completes the checklist and forms, adds photos, materials and time, then submits with their completion statement.
- Review and invoice. The office reviews the submission, closes out the job and issues the invoice from the same record.
Straight answers
What Nenvik does not do
- Nenvik does not produce a printable job sheet or service report PDF from a completed job, and completed forms are not emailed to customers. Prepare any customer report through your usual process and publish it as a job document.
- The completion signature is the worker’s statement that the work is complete. It is not an on-site customer sign-off.
- Forms are applied to each assignment by your team. They are not attached automatically by job type.
- Access to forms, signatures, photo markup and evidence packages depends on your plan, enabled features and team permissions.
Questions about job sheet software
What is an electronic job sheet?
It is the digital version of the paper sheet a tradesperson fills in on site: what was done, the checks performed, materials used, time on site and photos. In Nenvik that record lives on the job assignment, so the office sees it as soon as the worker submits.
Can my crew fill in job sheets on their phone?
Yes. Assigned workers use My Day in a phone browser to open the job, complete checklists and forms, add photos, materials and time, and submit the work for review. No separate app download is needed.
Can I create my own job sheet template?
Yes. Build reusable form templates with checkboxes, short and long text, numbers, dates and single-choice fields, mark answers as required and apply the template to each job assignment that needs it.
Can the customer sign the job sheet?
Not as an on-site customer sign-off. The completion signature records the worker’s statement that their work and evidence are complete. Customers can approve quotes and Job Change Orders online in the customer portal.
Can I send the completed job sheet to the customer?
Completed forms stay internal and are not emailed or published as a PDF. If the customer needs a report, prepare it through your usual process, upload it as a job document and publish it to the job you share in the customer portal.
Do I still need paper job sheets?
You can replace them once checklists and forms are set up for your common jobs. Start with one or two job types, then add more as the crew gets used to recording work on the phone.
Practical guides
Learn more
- Use My Day and complete assigned work
- Complete assignment forms and submit work
- Record field evidence, time, and completion
- Review submitted worker evidence
- Create a private Job evidence package
- Plan and dispatch a Job
From the blog
- Electronic job sheets: what to record from arrival to office review
- Moving from paper job sheets and spreadsheets to job management software: a practical plan
- Job costing for tradies: find out which jobs actually make you money
Industries
Retire the paper job sheet.
Create an account and set up checklists and job forms for your most common work.